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When is an approval report generated?

At the moment an file revision is rejected, the Approval report is generated and saved for this file revision. This means there is max 1 Approval report per file revision. Each report contains only this specific file revision.

Artworks and documents can be proofed in the SyncForce Approval tool. This tool works on the VProof Approval Engine. The approval can run through multiple approval rounds. When a file revision is rejected, a new file revision can be uploaded and the approval can start again. This can continue until the file is approved.

In the Approval tool, it's possible to generate a report. This report contains the decisions made by the approval contributors and all annotations made in the Approval tool.

At the moment a file revision is rejected in the Approval tool, the Approval report is generated and saved for this file revision. This means there is max 1 Approval report per file revision. Each report contains only this specific file revision. The report is only generated when annotations are made in the Approval tool.

An file revision is rejected either Automatically or by the Organizer:

  • Automatically when the last approver in the approval level has made a decision and there are rejection decisions in the approval level.
  • By the organizer when the setting in the Approval Workflow Template is on ‘Auto final decisions’ = No.

The Approval report is generated with the settings as per below:

The Approval report is outputted in the Business Moment driven API where all project, deliverable, file and approval information is outputted.

Additional

In the Approval tool it is also possible to generate the Approval report and download the PDF. This report is generated on-the-fly in the Approval tool and NOT saved in the database for this file revision.